How can I add 2 company car records for the same period?

Question

I have an employee that we need to assign two company cars as they have access to both for a period of time. The P11D Organiser reports that there are conflicts due to availability dates. Is it possible for an employee to have two cars registered against them for the whole year?

Answer

Yes - It is possible to assign more than one car to an employee, the software is by default trying to maintain exclusive use of "Main company cars" and will not allow car records to overlap allocation dates. The way to resolve this where a user has 2 or more cars running simultaneously is to add the extra car records as an "Additional Company Car" - this relaxes the date rules.

How to enter in P11D Organiser

When you selected the employee you want to give the additional company car go through the following steps:

Step One

Press the green plus button on the right-hand side column.

Step Two

In the P11D Section dropdown select F and then select 'Additional Company Car'.

Step Three

Enter the rest of the information as normal. If you are importing the information, use the equivalent import routine to achieve this - see our help article on Importing Data.
The saved/importing records will then display as both available including any overlapping FROM & TO dates.